
Warnica-Poste Appraisals Inc.
16A Janice Drive
Barrie, ON L4N 5Y2
ph: 705-739-0240
warnica
PRIVACY POLICY OF WARNICA-POSTE APPRAISALS INC.
1. Privacy Statement As a member of the Ontario Association of the Appraisal Institute of Canada (the𐂳AIC𐂴), we are committed to respecting the confidentiality and privacy of personalinformation provided to us by our employees and by our clients. We have adopted the tenprivacy principles set out in the Canadian Standards Association Model Code for theProtection of Personal Information and embodied in the Personal Information Protectionand Electronic Documents Act 𐀋𐂳PIPEDA𐂴). We observe our obligations under PIPEDA,under provincial legislation in effect in Quebec, British Columbia and Alberta to theextent applicable, and under such other applicable provincial privacy laws, which aresubstantially similar to PIPEDA as may come into force from time to time. We willcollect, use and disclose personal information only for such purposes and to such extentas is necessary to enable us to provide our services as professional real estate appraisersand to fulfill our roles as active members of the AIC.
2. Definition of Personal Information Personal information is information about an identifiable individual but does not includethe name, title or business address or telephone number of an employee of a business.Personal information includes personally identifiable information such as a person𐂶shome address and residential contact information, age, gender, income, credit rating,financial information, consumer preferences, health status and political affiliations.
3. Purposes of Use of Personal Information We collect personal information for the sole purpose of enabling us to performindependent real estate appraisals for our clients. In the course of performing theseservices, we will require the name, address (including both business and home addresseson occasion), business, cell, fax and home telephone numbers and email addresses ofidentifiable individuals. We may also require in certain circumstances informationrelating to the purchase price paid for real property, the details of any real estatetransaction relating to a subject property, details of any lease transaction anddocumentation relating to a subject property, financial information relating to repairs orrenovations on a subject property, individual credit history, income and other sensitivefinancial personal information of identifiable individuals.
4. Manner of Collection, Use and Disclosure of Personal Information As noted above, we will only collect, use and disclose personal information for thepurposes of providing services to our clients, and for purposes ancillary thereto, such asbilling and collection of accounts in respect of which credit has been extended. We willcollect personal information in personal interviews, from letters of instruction, from orderforms, from financial institutions and from other business contacts or real estate agents.By providing us with such information, individuals are deemed to consent to its use forthe purposes set out herein. When we require sensitive financial personal information, orother information of a particularly sensitive nature, we will seek to confirm that consentwas given for the disclosure of such information prior to collecting, using or disclosingsuch information.We will not use personal information for any other or secondary purpose. Specifically,we will not provide personal information, either by way of sale or other disclosure, to anymarketing agency, mail house, data processing agency or any other promotional entity orthird party without express written consent. We will not collect information which we donot require in the course of providing our services.
5. Retention and Disposal of Personal Information We will not retain personal information longer than is necessary for the purposes ofserving our clients hereunder and as otherwise required by legislation. Specifically,certain appraisals are made for mortgage lending purposes and for tax valuation purposesand accordingly, we retain such information and personal information forming the basisof such information for periods equal to the reassessment limitations periods imposed bytax legislation, to comply with our insurance requirements, and as otherwise required tocomply with applicable laws. In general, we will retain client files and personalinformation therein for a period of [_7___] years, after which time we will no longer needto retain such information. When we no longer have any use for the personalinformation, we dispose of it by having it shredded or destroyed in the case of physicalfiles and documents, and by erasing the files from our hard drive or other storage mediumin the case of electronic data files.
6. Protection and Security of Personal Information We have implemented policies and procedures to ensure that personal information isprotected from unauthorized access, use, tampering, loss or disclosure. Firstly, only thosewho will be involved in the provision of the services will have access to personalinformation. Secondly, all personal information which is retained on our computers willbe stored in secure folders and will not be available for general access in ourorganization. All computer and information systems with internet access will beequipped with firewalls, antiviral software and power source back up to ensure thesecurity and integrity of your personal information.In the event that we require the services of third parties and need to provide personalinformation to such third party for the purposes of providing our services, we will firstconfirm that consent has been provided to so disclose the information. Upon confirmingthe relevant individual𐂶s consent, we will not provide such information until we receivereasonable assurances from any such third party that they have in place a privacy policywhich is substantially similar to this policy.
7. Review of Accuracy of Personal Information on File If an individual has a concern with the accuracy or contents of their personal informationwhich we have on file, such individual may contact our privacy officer to requestparticulars of his or her personal information. Any such request must be made in writingand addressed to the privacy officer at the address set out below. The privacy officershall review such request and endeavour to respond within 30 days. The privacy officermay refuse to provide this information to the individual if so providing it would result indisclosure of personal information about a third party who has not consented to suchdisclosure. The privacy officer may also refuse to provide such information where suchinformation: is protected by solicitor-client privilege; cannot be separated fromconfidential commercial information; the disclosure of which would result in the breachof an agreement or of a law of Canada or one of its provinces. The privacy officer mayrequest that the individual provide documentation or evidence to support the challenge tothe accuracy of the personal information on file. The privacy officer reserves the right toreview such documents and evidence and shall upon being convinced of error orinaccuracy, amend the individual𐂶s personal information accordingly.
8. Privacy Officer In order to review personal information, to express any concern relating to privacy orreview our compliance with this privacy policy or any relevant federal or provincialprivacy legislation, an individual may contact us by mail, email or telephone at thecontact information set out below: Pamela Poste
Attention: Privacy Officer
Pamela Poste
Warnica-Poste Appraisals Inc.
16A Janice Drive, Barrie, Ontario, L4N 5Y2
warnica.poste@gmail.com
705-739-0240
More general information may be found on the website of the Information and PrivacyCommissioner of Canada at www.privcom.gc.ca. The Commissioner can be reached bymail at 112 Kent Street, Ottawa, Ontario, K1A 1H3, and toll free by phone at 1-800-282-1376.
Copyright 2014 Warnica-Poste Appraisals. All rights reserved.
Warnica-Poste Appraisals Inc.
16A Janice Drive
Barrie, ON L4N 5Y2
ph: 705-739-0240
warnica